The Virginia W-2 form, formally known as the Application for Exemption from Virginia Compulsory Minimum Training Standards, is a critical document processed by the Virginia Department of Criminal Justice Services. It serves as a request by individuals employed in various law enforcement capacities, seeking exemption from the mandated minimum training standards set forth in Section 9.1-116 of the Code of Virginia. If you are in need of this exemption, ensure your application is accurately filled out and submitted within 30 days of employment by clicking the button below.
In the Commonwealth of Virginia, individuals seeking exemption from compulsory minimum training standards as dictated by Section 9.1-116 of the Code of Virginia (1950), as amended, must navigate through the intricacies of the Virginia W-2 form. Managed by the Virginia Department of Criminal Justice Services, this application is a crucial step for certain criminal justice positions, including law enforcement officers, court security/process servers, corrections officers in the Department of Corrections, dispatchers, and jailors or custodial officers. With an emphasis on accurate and comprehensive completion, applicants along with their employing agencies are required to fill out sections A, B, D, E, F thoroughly, covering personal identification, type of exemption sought, previous criminal justice employment, entry-level criminal justice training courses completed, and certifications affirming the accuracy and truthfulness of the information provided. Attention to timelines is equally important, as submissions must occur within 30 days of employment. The processing of these forms involves a series of checks and reviews by the DCJS, including verification of employment and training status, completion of further training or testing if necessary, and a final decision on the exemption request. Deliberately designed to ensure that individuals granted exemptions meet the standards necessary to perform their roles effectively, the form serves as a critical tool in maintaining the integrity and professionalism of Virginia's criminal justice system.
Commonwealth of Virginia
Virginia Department of Criminal Justice Services
Application for Exemption from Virginia Compulsory
Minimum Training Standards (Form W-2)
Section 9.1-116, Code of Virginia (1950), as amended
Submit within 30 days of employment to:
Department of Criminal Justice Services, 1100 Bank Street, 12th Floor, Richmond, VA 23219
NOTE: Employing Agency and Applicants must complete Parts A, B, D, E, F on both sides of this application
A. IDENTIFICATION
Applicant’s Name: (Last, First, Middle Initial)
Social Security Number:
─
Title or Rank:
Date of Birth:
Employment Date:
/
Employing Department:
B. TYPE OF EXEMPTION (Please check one)
Law Enforcement Officer
Court Security/Process Server
Corrections Officer, Department of Corrections
Dispatcher
Jailor or Custodial Officer
COMPLETE SECTIONS D, E, F ON PAGE 2
C. DCJS ACTION (DCJS Use Only)
1. Approved Upon Conditions:
Exemption approved upon completion of:
a.
Options:
b.
Options to be completed by:
c.
Field training/On-the-job training required:
Yes (form attached)
No
(Refer to DCJS website for current form)
d.
Certification Examination required:
Yes
e.
Notification of compliance submitted to this office by:
(Form 41 Reporting Roster or letter from Academy Director)
2. Exemption Not Approved:
Reason(s):
Date
DCJS Authorized Signature
Title
cc: Employing Agency, Applicant, Field Coordinator, DCJS Records
June 2012
www.dcjs.virginia.gov
Page 1
D. FORMER EMPLOYMENT
List all previous employment as a criminal justice officer/dispatcher starting with the most recent.
EMPLOYER
BEGIN DATE
END DATE
POSITION
E. TRAINING
Please list all criminal justice basic (ENTRY-LEVEL) courses completed
NAME OF BASIC COURSE
COMPLETION DATE
ACADEMY ATTENDED
F. CERTIFICATION
I certify that the preceding statements are true and correct
Signature of Applicant
I certify that the above statements are correct to the best of my knowledge. Based upon a thorough background investigation, I have determined that this individual has demonstrated sensitivity to cultural diversity issues during previous employment. This individual meets the standards set forth in §9.1-116 of the Code of Virginia.
I request an exemption for the compulsory minimum training as designated for the above named employee.
A Form 21 or Form 31, as applicable, has been previously submitted or is attached.
Signature of Agency Administrator
Name of contact person:
E-mail address:
Phone No.
FAX No.
G.VERIFICATION (DCJS Use Only)
Employment and training status verified:
Staff initials and date
Training:
DCJS Records
Out of State:
Name
Logged out and mailed:
Page 2
When completing the Virginia W-2 Form, officially known as the Application for Exemption from Virginia Compulsory Minimum Training Standards, it's essential to ensure accuracy and thoroughness. This form is crucial for individuals seeking exemption from the state's mandatory training requirements for criminal justice positions. Here's a step-by-step guide to filling out the form which must be submitted within 30 days of employment.
Once the form is fully completed, review all sections carefully. Make sure that every piece of information provided is accurate and true to the best of your knowledge. After verifying the details, submit the form to the Department of Criminal Justice Services at the address provided. Remember, this is a critical step in the employment process for those seeking positions in the criminal justice field in Virginia. Timely and accurate submission can streamline the exemption process, facilitating a smoother onboarding or employment transition for the applicant.
The Virginia W-2 Form is an application for exemption from Virginia’s compulsory minimum training standards. It is utilized by individuals seeking positions that would typically require such training—like law enforcement officers, court security/process servers, corrections officers, dispatchers, jailors, or custodial officers. This application must be submitted to the Department of Criminal Justice Services within 30 days of employment.
This form is required for individuals appointed to positions in the criminal justice field that ordinarily require completion of compulsory minimum training. Applicants looking for an exemption from these requirements, such as those with prior qualifying experience or training, need to submit this form along with their employing agency.
To properly complete the form, the applicant and employing agency must fill out the following sections:
The completed form, along with any necessary attachments, should be sent to the Department of Criminal Justice Services at 1100 Bank Street, 12th Floor, Richmond, VA 23219. All sections requested for both the applicant and the employing agency must be filled out in full.
Upon submission, the Department of Criminal Justice Services (DCJS) reviews the application. The DCJS may approve the exemption upon the completion of particular conditions, such as additional training or a certification examination. They also have the authority to deny the exemption, citing specific reasons for the decision. The applicant and employing agency will be notified of the outcome.
The form must be submitted to the DCJS within 30 days of the applicant’s employment date. It is critical to adhere to this timeline to ensure compliance with Virginia’s statutes and to avoid any interruptions in the employment process.
Field training or on-the-job training may be required as a condition of the exemption's approval. Whether such training is necessary will be determined by the DCJS based on the applicant's previous experience, training, and the nature of their current role.
The DCJS will notify the applicant and the employing agency of the exemption’s approval or denial. Communication will typically be via postal mail, but additional methods, like email or phone, might be used to convey the decision or request further information.
If an exemption is not approved, the applicant may need to fulfill the compulsory minimum training standards. The DCJS will provide specific reasons for the exemption denial, and based on those reasons, the applicant, in collaboration with their employing agency, may explore other options or appeal the decision.
Filling out the Virginia Form W-2, an Application for Exemption from Virginia Compulsory Minimum Training Standards, requires careful attention to detail. Common mistakes can hinder the application's success, affecting individuals seeking exemptions in various law enforcement and related roles. Understanding these pitfalls can enhance the accuracy and effectiveness of your submission.
It's imperative for individuals and agencies to review the application thoroughly before submission. Here are some general tips to avoid common mistakes:
By avoiding these common mistakes, applicants can streamline the processing of their Virginia Form W-2 applications, contributing to a smoother path towards exemption approval.
When dealing with the Virginia W-2 Form concerning the exemption from Virginia Compulsory Minimum Training Standards, individuals and agencies often find it necessary to work with other documents. These documents collectively ensure compliance with state regulations, offer a comprehensive understanding of an applicant's background, and facilitate seamless processing within various departments.
Together, these forms and documents create a framework that supports the processing and approval of an exemption from Virginia's compulsory minimum training standards. By ensuring that each piece is correctly filled out and submitted on time, agencies and applicants can navigate the exemption process with greater ease and efficiency.
The Virginia W-2 form is similar to other documents that are used within various departments and agencies to manage and verify official statuses, qualifications, or exemptions. One such document is the Form I-9, Employment Eligibility Verification used by employers across the United States.
The Form I-9 is used for verifying the identity and employment authorization of individuals hired for employment in the United States. Like the Virginia W-2, the Form I-9 requires both the employer and the employee to fill out parts of the document. This resemblance lies in the structure where the information provided by the employee is verified by the employer and submitted to an official body for compliance. Both forms require personal information, employment history, and an attestation by the individual that the information provided is accurate.
Another document similar to the Virginia W-2 form is the Standard Form 86 (SF-86), Questionnaire for National Security Positions. SF-86 is considerably more detailed and is used to collect information from individuals applying for security clearance in connection with national security positions. Although the SF-86 is more exhaustive, the similarity comes from its requirement for detailed personal information, previous employment, and certifications, mirroring the sections D, E, and F on the Virginia W-2 form related to employment history, training, and certification. Both documents contribute to a review process by authoritative bodies to determine eligibility and compliance with specific standards.
When completing the Virginia Form W-2 for an exemption from Virginia Compulsory Minimum Training Standards, it is crucial to follow specific guidelines to ensure the form is filled out accurately and submitted properly. Here are things you should and shouldn't do:
Common Misconceptions about the Virginia W-2 Form
There are several misconceptions about the Virginia W-2 form, often leading to confusion among applicants and employers alike. Addressing these misunderstandings is crucial for a smooth application process.
Understanding the specific purpose and requirements of the Virginia W-2 form can significantly ease the application process for exemptions from compulsory minimum training standards in criminal justice positions. Both applicants and employing agencies are encouraged to pay careful attention to detail and adhere to deadlines when dealing with this form.
Understanding how to appropriately fill out and utilize the Virginia W-2 form, crucial for exemption from Virginia's Compulsory Minimum Training Standards, demands close attention to details and a thorough grasp of the process. Here are ten key takeaways to guide individuals and employing agencies through this procedure:
Navigating the Virginia W-2 form process successfully requires attention to these details to ensure a smooth and compliant exemption request. Staying informed and thoroughly completing every part of the application paves the way for a positive outcome.
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