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Virginia Va 8453 Form

The Virginia VA-8453 form is a document used for the electronic filing of an individual's income tax return in Virginia. It acts as a declaration by the taxpayer that the information submitted electronically matches the information provided to their tax preparer and that it is true, correct, and complete to the best of their knowledge. By clicking the button below, you can start the process of filling out this essential form for your tax filing needs.

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Content Overview

Every year, many Virginia residents file their state income tax returns electronically, a process that requires the submission of the Virginia VA-8453 form. This form, officially known as the Virginia Individual Income Tax Declaration for Electronic Filing, serves a crucial role in the electronic submission process. Designed for the tax year 2002, it contains several key pieces of information that the filer must provide. These include personal details like names, Social Security numbers, and address, as well as specifics about their income, such as Federal and Virginia Adjusted Gross Incomes, taxable income, and the amount owed or refund due. There's also a section dedicated to those opting for a direct deposit of their refund, requiring the filer's bank routing and account numbers. Beyond the financial figures, the VA-8453 form includes a vital declaration section where taxpayers affirm under penalties of perjury that their submission is accurate, true, and complete. Furthermore, the form outlines the responsibilities of both the Electronic Return Originator (ERO) and possibly a paid preparer, including ensuring the taxpayer's signature is on the form before submission. This form acts not only as a summary of the tax return but also as a formal agreement between the taxpayer, the IRS, and the Virginia Department of Taxation, reinforcing the integrity and accuracy of the electronic filing process.

Preview - Virginia Va 8453 Form

IRS Declaration Control Number (DCN)

0 0 -

-

-2

VA-8453

Virginia Individual Income Tax Declaration for Electronic Filing

2002

 

 

 

 

First Name and initial (if joint or combined return, enter both)

Last Name

B Your Social Security Number

 

 

 

 

Present home address

 

A Spouse's Social Security Number

 

 

 

 

City and state

ZIP Code

On-line filed return

 

 

 

 

 

 

 

 

 

Part I Tax Return Information

 

A Spouse

B Yourself

 

 

 

 

1.

Federal Adjusted Gross Income (Form 760CG, line 1; 760PY, line 6, columns B & A; line 4; Form 763, line 6)

 

 

2.

Virginia Adjusted Gross Income (Form 760CG, line 9; 760PY, line 10, columns B & A; Form 763, line 10)

 

 

 

 

3.

Taxable Income (Form 760CG, line 14; 760PY, line 15, columns B & A; Form 763, line 15)

 

 

 

 

4.

Virginia Income Tax (Form 760CG, line 17; 760PY, line 16, columns B & A; Form 763 line 18)

 

 

 

 

5.

Withholding (Form 760CG, line 18b and a; 760PY, lines 18b & 18a; Form 763, lines 19a)

 

 

 

 

6.

Amount you Owe (Form 760CG; Form 760PY, line 26; Form 763, line 27)

 

 

 

 

 

 

7. Refund (Form 760CG; 760PY, line 27; Form 763, line 28)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Part II Direct Deposit of Refund

 

 

 

8.Routing transit number (RTN) __________________________________________________

First two numbers of the RTN must be 01 through 12 or 21 through 32.

9.Depositor account number (DAN) _________________________________________________

Part III Declaration of Taxpayer

I declare under penalties of perjury that I have compared the information on my return with the information I have provided to my electronic return originator and that the amounts described in Part I above agree with the amounts shown on the corresponding lines of my 2002 Virginia individual income tax return. To the best of my knowledge and belief, my return is true, correct and complete. I consent that my return including this declaration and accompanying schedules and statements be sent to the Internal Revenue Service (IRS) by my electronic return originator and by the IRS to the Virginia Department of Taxation. This declaration is to be retained by the ERO or transmitter as validation of my electronically filed Virginia income tax return.

__________________________________________________________

__________________________________________________________________

Your Signature

Date

Spouse's Signature (If Filing Status 2 or 4, BOTH must sign)

Date

Part IV Declaration of Electronic Return Originator (ERO) and Paid Preparer

I declare that I have reviewed the above taxpayer's return and that the entries on this form are complete and correct to the best of my knowledge. I have obtained the taxpayer's signature on Form VA-8453 before submitting this return to the Internal Revenue Service (IRS) and the Virginia Department of Taxation. I have provided the taxpayer with a copy of all forms and information to be filed with the IRS and the Virginia Department of Taxation, and have followed all other requirements as described in Pub. 1345, Handbook for Electronic Filers of Individual Income Tax Returns (Tax Year 2002) and any requirements specified by the Virginia Department of Taxation. If I am also the Paid Preparer, under penalties of perjury, I declare that I have examined the above taxpayer's return and accompanying schedules and statements, and to the best of my knowledge and belief, they are true, correct, and complete. Declaration of preparer is based on all information of which preparer has any knowledge.

________________________________________________________________________________

_____________________________________________

ERO's Signature

 

 

Date

SSN

 

 

 

 

Paid preparer? Self-employed?

________________________________________________________________________________

 

Firm's name (or yours if self-employed)

 

 

 

 

________________________________________________________________________________

_____________________________________________

Address

City

State

ZIP Code

EIN

________________________________________________________________________________

_____________________________________________

Paid Preparer's Signature

 

 

Date

SSN

________________________________________________________________________________

Self-employed?

Firm's name (or yours if self-employed)

 

 

 

 

________________________________________________________________________________

_____________________________________________

Address

City

State

ZIP Code

EIN

 

 

 

 

 

Form VA-8453 (REV. 11-02)

File Specs

Fact Name Description
Purpose of Form VA-8453 This form serves as a Virginia Individual Income Tax Declaration for Electronic Filing. It is used to authorize the electronic submission of Virginia individual income tax returns.
Governing Law The form is governed by the laws and regulations of the Commonwealth of Virginia, specifically administered by the Virginia Department of Taxation.
Components of the Form The form contains sections for taxpayer information, tax return information, declaration of taxpayer, direct deposit of refund, and a declaration from the Electronic Return Originator (ERO) and Paid Preparer, if applicable.
Signature Requirements Both the taxpayer(s) and the Electronic Return Originator (ERO) must sign the form. If there is a paid preparer involved, their signature is also required. This ensures accountability and the authenticity of the information provided for electronic filing.

Guide to Using Virginia Va 8453

To ensure the accuracy and completeness of your Virginia Individual Income Tax Return process through electronic filing, completing the VA-8453 form is a critical step. This guide will help you accurately fill out the form to facilitate a smoother process with the Virginia Department of Taxation and the Internal Revenue Service. Pay close attention to detail to avoid potential delays or issues with your tax return.

  1. Start by entering the IRS Declaration Control Number (DCN) at the top of the form, in the spaces provided, before the dashed line.
  2. Write your First Name and initial. If you are filing a joint or combined return, include both your and your spouse's First Name and initial where specified.
  3. Next, enter your Last Name in the space provided. For a joint return, also include your spouse's Last Name.
  4. Fill in Your Social Security Number (SSN) in the space marked "B". In the instance of a joint return, also provide your Spouse's Social Security Number where indicated.
  5. Under "Present home address," enter your complete address including the City and State, followed by the ZIP Code in the corresponding fields.
  6. Proceed to Part I - Tax Return Information, and fill in the required information from your tax documents for both you and your spouse (if applicable):
    • Federal Adjusted Gross Income
    • Virginia Adjusted Gross Income
    • Taxable Income
    • Virginia Income Tax
    • Withholding
    • Amount you Owe
    • Refund
  7. In Part II - Direct Deposit of Refund, enter the Routing transit number (RTN) and Depositor account number (DAN) for the account where you wish to receive your refund.
  8. In Part III - Declaration of Taxpayer, read the declaration statement carefully. By signing below this statement, you and your spouse (if filing jointly) declare, under penalties of perjury, that the information provided is accurate and complete to the best of your knowledge.
  9. Sign and date the form in the designated space. If applicable, have your spouse sign and date the form as well.
  10. For Part IV - Declaration of Electronic Return Originator (ERO) and Paid Preparer, the ERO and paid preparer must review the return information, complete the declaration, and provide their signatures and relevant details, including SSN, firm's name, address, city, state, ZIP Code, and EIN as applicable.

Upon completing and signing the VA-8453 form, your next steps will involve the electronic return originator (ERO) submitting your tax return to the IRS and the Virginia Department of Taxation on your behalf. It is crucial that you retain a copy of this form for your records, as it serves as validation of your electronically filed Virginia income tax return. Careful adherence to these instructions not only ensures compliance with the tax filing requirements but also helps expedite the processing of your return.

Key Facts about Virginia Va 8453

What is the Virginia VA-8453 form?

The Virginia VA-8453 form is the "Virginia Individual Income Tax Declaration for Electronic Filing." It serves as a declaration by the taxpayer and the Electronic Return Originator (ERO) that the information submitted electronically to the Virginia Department of Taxation and the Internal Revenue Service (IRS) is accurate and complete. This form must be completed when filing Virginia state income tax returns electronically, ensuring that the information matches what is on the taxpayer's federal and state returns.

Who needs to sign the VA-8453 form?

The VA-8453 form requires signatures from several parties, depending on the filing status:

  • The taxpayer must sign the form to declare that the information provided is accurate and to consent to electronic filing.
  • If filing jointly or if the filing status requires it, the spouse must also sign the form.
  • The Electronic Return Originator (ERO), who submits the return electronically, must review, confirm accuracy, and sign the form as well.
  • If a paid preparer was used, they must also sign the form, declaring that they have examined the return and accompanying documents, and to the best of their knowledge, everything is correct.

What information is required on the VA-8453 form?

The VA-8453 form collects comprehensive information including:

  1. Personal details such as names, Social Security Numbers (SSNs), and current home address.
  2. Tax return information, including the taxpayer's Federal Adjusted Gross Income, Virginia Adjusted Gross Income, taxable income, Virginia income tax, withholding, amount owed, and refund details.
  3. Banking information for direct deposit of the refund, such as the routing transit number and depositor account number.
This information should align with the taxpayer's individual income tax return for the filing year.

How does direct deposit work with Virginia electronic filing?

For taxpayers expecting a refund, the VA-8453 form includes a section to provide banking details for direct deposit. Taxpayers should enter their routing transit number (RTN) and depositor account number (DAN), ensuring the numbers are accurate to avoid any refund delays. Only financial institutions within the United States can receive direct deposits, and the specified accounts must be eligible to receive electronic deposits.

What are the penalties for providing false information on the VA-8453 form?

By signing the VA-8453 form, both the taxpayer and the preparer declare under penalties of perjury that the information is true, correct, and complete to the best of their knowledge. Providing false information can lead to legal consequences including fines and potential criminal charges. It's crucial for all information to be reviewed for accuracy before submitting this declaration form.

Are there specific requirements for Electronic Return Originators (EROs)?

Electronic Return Originators must adhere to specific guidelines detailed in Pub. 1345, the "Handbook for Electronic Filers of Individual Income Tax Returns," for the relevant tax year, along with any additional requirements set by the Virginia Department of Taxation. This includes obtaining signatures on the VA-8453 form, providing taxpayers with copies of submitted documents, and ensuring the accuracy of the electronic submission.

What happens if I make a mistake on the VA-8453 form?

If a mistake is discovered on the VA-8453 form after submission, it is important to act promptly to correct the error. Taxpayers should contact the Virginia Department of Taxation or consult with a tax professional to determine the best course of action. Corrections might involve submitting amended forms or additional documentation. Timely response to any errors can help avoid delays in processing and potential penalties.

Common mistakes

Filling out the Virginia VA 8453 form is crucial for a smooth tax return process. However, common mistakes can lead to delays or errors in your filing. Here are seven mistakes to avoid:

  1. Incorrect Social Security Numbers (SSNs): Entering the wrong SSN for yourself, your spouse, or both can cause significant issues with your tax filing.
  2. Address Errors: Failing to provide your current home address can lead to delays in receiving any correspondence or refunds.
  3. Mismatched Income Reports: Not ensuring that the income reported on the VA 8453 matches the income on your federal return can prompt inquiries or audits.
  4. Error in Tax Amounts: Entering incorrect tax or withholding amounts, whether it's overestimating or underestimating, affects your refund or what you owe.
  5. Routing and Account Numbers for Direct Deposit: Providing incorrect banking details for your refund can either delay it significantly or send it to the wrong account.
  6. Forgetting Signatures: The form requires both your signature and, if applicable, your spouse's. Skipping these can invalidate your submission.
  7. Not Comparing Information: Not verifying the information on your form against your tax return can lead to discrepancies, causing delays or additional reviews.

Avoiding these mistakes will help ensure that your Virginia tax filing process is as seamless as possible. Taking the time to review your VA 8453 form carefully before submission is always a good practice.

Documents used along the form

The Virginia VA 8453 form serves as an essential document for taxpayers in Virginia, authorizing the electronic filing of their individual income tax returns. Accompanying this form, various other documents play a crucial role in ensuring the accuracy and completeness of the tax filing process. Below is a list of forms and documents often used alongside the Virginia VA 8453 form:

  • Form 760: This is the Virginia Resident Income Tax Return form. Taxpayers use it to report their annual income, calculate tax liability, and claim any tax credits or deductions for which they are eligible. It is the primary document that provides detailed financial information required to complete the VA 8453 form.
  • Form 760CG: Known as the “Virginia Consumer's Use Tax Form,” this document is used by individuals to report use tax on purchases made without paying Virginia sales tax. Relevant for those who have made out-of-state purchases or online transactions where sales tax was not collected, it details the additional tax owed to Virginia.
  • Form 760PY: The Part-Year Resident Income Tax Return allows individuals who have moved into or out of Virginia during the tax year to file their taxes accurately. It helps them allocate their income between Virginia and other states, ensuring the correct amount of Virginia state tax is paid.
  • Form 763: Nonresident individuals file this document, the Virginia Nonresident Income Tax Return, to report income earned from Virginia sources. It's essential for individuals who live in another state but work in or receive income from Virginia, calculating the tax owed to Virginia on this income.

Together, these forms create a comprehensive suite for the taxpayer and tax professionals to ensure that all necessary information is accurately reported and processed. They support a wide range of situations, including residency status changes and out-of-state transactions, which impact the individual's tax responsibilities in Virginia.

Similar forms

The Virginia VA-8453 form is similar to other documents used in the electronic filing of taxes, specifically focusing on individual income tax returns. Here's how it compares to two notable forms:

  • IRS Form 8879 (IRS e-file Signature Authorization)

The Virginia VA-8453 form serves a similar function to the IRS Form 8879 by authorizing electronic submission of taxes, but focuses specifically on Virginia state taxes. Both forms serve as a declaration by the taxpayer that the information provided to their Electronic Return Originator (ERO) is accurate and complete, and gives consent for the electronic filing of their return. The key similarity lies in their role in validating the electronic submission process, with the VA-8453 dedicated to Virginia state tax returns and the IRS Form 8879 for federal tax returns. Both require taxpayer(s) and the ERO's signatures to confirm their declarations. However, the specific tax information required on each form reflects the respective state and federal tax details.

  • Form 1040 (U.S. Individual Income Tax Return)

While Form VA-8453 is a declaration form for electronic filing, it is closely linked to form 1040, the standard federal tax return form, through the requirement to report federal adjusted gross income and other information that directly impacts state tax calculations. The VA-8453 doesn't collect tax data in the same comprehensive manner as Form 1040, which gathers detailed information on income, deductions, and credits to calculate federal tax liability. Instead, the VA-8453 refers to the federal adjusted gross income as a basis for state tax calculations, demonstrating how state and federal tax processes are interconnected, with the federal tax return serving as a foundational document for state tax computations in Virginia.

Dos and Don'ts

When filling out the Virginia VA 8453 form, it's essential to pay attention to both what you should and shouldn't do to ensure the process goes smoothly. Here are some key pointers:

Things you should do:
  • Review all provided information: Double-check your Social Security Number, your spouse’s Social Security Number (if applicable), and the accuracy of your address.
  • Verify your financial information: Confirm that the Federal Adjusted Gross Income and Virginia Adjusted Gross Income match the figures in your tax documents.
  • Ensure accuracy of direct deposit details: The Routing Transit Number (RTN) and Depositor Account Number (DAN) should be correctly filled in to avoid any issues with your tax refund.
  • Consent to electronic filing: Understand that by signing the form, you consent to having your tax return information shared with both the IRS and the Virginia Department of Taxation.
  • Obtain a copy of your submission: Make sure to get a copy of your electronically filed tax return from your electronic return originator (ERO) for your records.
Things you shouldn't do:
  • Skip signatures: Do not forget to sign the form yourself, and have your spouse sign it too if you're filing jointly. Unsigned forms will not be processed.
  • Estimate numbers: Avoid making guesses when it comes to entering your income or tax information. Use the exact numbers from your tax documents to prevent errors or delays.

By following these guidelines, you can help ensure that your Virginia individual income tax return process is as efficient and error-free as possible.

Misconceptions

Understanding the nuances of tax documentation can often lead to misconceptions, especially when it comes to forms like the Virginia VA-8453, which is used for electronic filing of state taxes. Let’s clear up some of the common misunderstandings associated with this particular form:

  • It replaces the need for filing a tax return.

    This is a common misconception. The VA-8453 form is an authorization form that accompanies the electronic filing of Virginia's individual income tax returns. It doesn't replace the tax return but confirms that the taxpayer has reviewed the electronically submitted information and it matches their records. Taxpayers still need to go through the process of completing their tax return, either on their own or with the help of a professional.

  • You must mail in your documents after electronic filing.

    Many believe that after e-filing their state tax return accompanied by the VA-8453 form, they must mail in their tax documents. This isn't generally the case. The VA-8453, along with the documents listed under the declaration, is retained by the Electronic Return Originator (ERO) or transmitter. These documents should only be sent to the Virginia Department of Taxation upon request, not as a standard follow-up to e-filing.

  • Only the individual taxpayer needs to sign the VA-8453 form.

    Another common misunderstanding is regarding the signatory requirements of the VA-8453 form. In cases where the tax return is filed jointly, or if there is a spouse listed on the tax return, both the primary taxpayer and the spouse are required to sign the VA-8453 form. This ensures that both parties have reviewed the electronic return and agree with the information submitted.

  • The VA-8453 form permits direct debit for tax payments.

    While the VA-8453 form does facilitate direct deposit for refunds by providing routing and account numbers, it does not handle direct debit requests for any taxes owed. Payments for owed taxes need to be arranged separately, outside of this form. Taxpayers looking to arrange for direct debit of owed taxes should refer to other tax payment options offered by the Virginia Department of Taxation.

Clearing up these misunderstandings ensures that taxpayers can navigate their electronic filing more confidently and accurately. Remember, when in doubt, consulting with a professional or referring directly to the Virginia Department of Taxation's guidelines can help avoid complications and make the tax filing process smoother.

Key takeaways

Filing the Virginia VA-8453 form is an integral part of submitting your state income tax electronically. Understanding the form's key components ensures a smooth filing process and helps avoid common errors that could delay your tax processing. Here are seven key takeaways to help guide you through this process:

  • The IRS Declaration Control Number (DCN) is crucial for tracking your electronic filing. Ensure this number is accurately filled out to prevent any issues with the processing of your form.
  • Personal Information Accuracy cannot be overstated – double-check the first names, last initials, Social Security Numbers (including your spouse’s, if applicable), and address details you enter. Mistakes here could lead to delays or miscommunication.
  • For couples filing jointly or combined returns, both individuals’ information must be included accurately in the designated sections to ensure the return is processed correctly.
  • Understanding the various parts of the tax return information, such as Federal Adjusted Gross Income, Virginia Adjusted Gross Income, and Taxable Income, is essential. These figures must mirror those in your actual tax return documents.
  • The section on the Direct Deposit of Refund requires your attention to detail. Providing the correct Routing Transit Number (RTN) and Depositor Account Number (DAN) ensures your refund is deposited into your account efficiently and accurately.
  • The Declaration of Taxpayer section is a pledge of the accuracy and completeness of your return under the penalties of perjury. Signing it confirms that you have reviewed and agreed with all the information provided.
  • Electronic Return Originators (ERO) and paid preparers play a key role in the electronic filing process. If one is involved in preparing your return, ensuring they have signed the Declaration of ERO and that all information is accurate and true to their knowledge is crucial.

Armed with these key takeaways, you should feel more confident and prepared in accurately completing and submitting the Virginia VA-8457 form. Remember, attention to detail and ensuring all information is correct and matches your tax return will help facilitate a smooth and efficient electronic filing process.

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